Natural Resources Defense Council, Inc.

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Office Coordinator

Office Coordinator

Job ID 
2017-3634
# of Openings 
1
Job Locations 
US-CA-San Francisco
Posted Date 
5/18/2017
Group 
Human Resources [204000]

More information about this job

Overview

The Natural Resources Defense Council (NRDC) is the nation’s most effective environmental advocacy organization.  We use law, science, economics and the support of 1.3 million members and online activists to curb climate change and air and water pollution, protect the planet's oceans, wildlife and wild places, and accelerate clean and efficient energy, transportation, and industry.    NRDC was founded in 1970 and our staff helped write and implement many of America's bedrock environmental laws. Today, our staff of more than 430 lawyers, scientists, economists, finance, policy and communications experts, and others, work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco, Livingston, Montana and Beijing.

 

 

Position Summary:

 

NRDC seeks an Office Coordinator to join our Administration Department in our LEED and LBC-certified San Francisco office. The Office Coordinator will be responsible for the day-to-day operations in Facilities and coordination responsibilities for Human Resources. The ideal candidate will have excellent administrative and organizational skills, sound judgment, strong interpersonal skills, and be able to support consensus-based decisions with a flexible, innovative approach to resolving issues. This position reports jointly to NRDC’s Facilities Manager and Human Resources Partner in San Francisco.

Responsibilities

Facilities:

  • Responsible for general management and efficient operations of the San Francisco office in line with NRDC’s commitment to maintaining environmentally sustainable business operations
  • Organize office events and meetings, manage space and office moves
  • Create and implement office procedures, communicating and implementing institutional policies
  • Oversee office services and vendor selections
  • Participate in SF Office Refresh planning and completion
  • Participate in planning for institutional projects, developing and executing annual administrative plan Collaborate on organization-wide issues (e.g. travel, telecommunications, conferencing, ergonomics, file management and procurement)
  • Manage approval of facilities invoices and budget management
  • Maintain office equipment and furniture
  • Oversee Telecommunications for SF office

Human Resources: 

  • Manage onboarding for new employees, interns and volunteers
  • Assist the HR Partner in development of training materials and maintaining training calendars
  • Assist with coordinating Training & Development for NRDC staff including registrations, collecting feedback, and tracking course participation
  • Coordinate staff changes with the HR and Finance teams
  • Manage attendance records for the San Francisco office
  • Coordinate exit processes for all San Francisco employee departures
  • Assist with recruiting including resume review, phone screens, reference checks, etc.
  • Maintain up-to-date employee records and files
  • Assist with special projects as assigned by the HR Partners

General:

  • Provide a high level of customer service to our staff
  • Maintain paper and electronic filing systems and databases
  • Schedule and organize departmental meetings and conference calls
  • Oversee front desk management
  • Co-manage Facilities intern
  • Perform other projects as assigned

Qualifications

 

  • Three to five years of office management experience, including some experience in an HR capacity
  • College degree or equivalent in non-profit management, business administration, facilities management, sustainability management Certification, e.g., CFM or SFP a plus
  • Excellent interpersonal, customer service and organizational skills are required; timely completion and attention to detail are expected as is the ability to make decisions and access situations with the “big picture” in mind.
  • Must like to work collaboratively but be able to execute hands on and independently
  • Must be able to assert functional leadership and influence and to communicate ideas, proposals and decisions in a professional manner
  • A proactive approach that is intuitive and able to anticipate circumstances
  • Ability to work accurately and with composure under deadline pressure
  • Must thrive in an environment where multiple activities are on going
  • Internet savvy plus a proven mastery of Office applications including Word, PowerPoint, Excel and Outlook; Great Plains accounting software knowledge helpful, but not required
  • Highly trustworthy and able to treat confidential information sensitively
  • Willingness to be available for occasional overtime work
  • Interest in environmental advocacy is a plus

 

NRDC is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.

 

To apply, please visit www.nrdc.org/jobs and upload your resume and cover letter through our online portal. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer. 

 

If you are having technical difficulty while applying, please reach out to iCIMS Customer Care at 1-866-803-9663.

 

For further information about NRDC, please visit www.nrdc.org