Natural Resources Defense Council, Inc.

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Executive Assistant to Chief Human Resources Officer

Executive Assistant to Chief Human Resources Officer

Job ID 
2017-3678
# of Openings 
1
Job Locations 
US-NY-New York
Posted Date 
7/17/2017
Group 
Human Resources [204000]

More information about this job

Overview

The Natural Resources Defense Council (NRDC) is the nation's most effective environmental action organization. We use law, science and the support of 1.3 million members and online activists to protect the planet's wildlife and wild places and to ensure a safe and healthy environment for all living things.   NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff of more than 450 lawyers, scientists, economists, policy and communications experts, and others, work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco, Bozeman, Montana and Beijing.

 

 

Position Summary:

 

The Human Resources Executive Assistant will report to the Chief Human Resources Officer and support the CHRO by taking charge of a wide variety of logistical, planning, coordinating, and administrative duties to ensure the smooth and effective management of the HR office. The Executive Assistant will work closely with the HR team and liaise with NRDC colleagues as work requires.

Responsibilities

  • Work closely with the CHRO and provide support on daily activities, e.g., maintain the CHRO’s calendar; coordinate schedules for team and other meetings; help prepare for and set up meetings; organize travel; process expenses, prepare presentations and other visual materials. Complete other administrative duties (copy, scan and distribute documents, etc.), as required. 
  • Working with relevant HR and NRDC staff, ensure initiatives and projects are on track in terms of timeline and content. Provide early warning and follow up when something is in danger of going off-track. Identify barriers to project completion and help overcome them.
  • Track and follow up on CHRO requests and work assignments inside and outside HR, as needed, to ensure timely response.
  • Maintain the HR Department calendar and ensure projects and events are well coordinated and communicated. Coordinate with Finance, Development, IT, and other administrative departments to ensure smooth integration of HR work. 
  • Provide leadership  and support on recurring events; e.g., plan and handle the logistics of HR retreats and other events.
  • Provide analytical support which may include research, project or situation assessment, data gathering and reporting.

Qualifications

  • Enjoys facilitating the work of a senior leader and derives satisfaction from helping a team run successfully.
  • Demonstrates superior organizational skills and ability to prioritize and balance multiple tasks in a fast moving environment.
  • Performs administrative tasks well and adjusts focus between “big picture” strategic work and day to day “to dos” with ease.
  • Has the ability to research and analyze material logically, and share ideas and recommendations clearly.
  • Has demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity.
  • Demonstrates superior communication skills, both written and verbal; comfortable interacting with staff at all levels and representing the ideas or position of the CHRO clearly and diplomatically, when needed.
  • Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Executive Assistant position most successful.
  • Collaborative spirit; enjoys being part of a team.

 

Requirements:

  • 10+ years administrative or office management experience including 5+ years experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff (for profit or nonprofit).
  • BA/BS degree or equivalent work experience.
  • Superb PowerPoint, Word and Excel skills. Proficiency in Infographics, Vizio or similar software will be useful.
  • HR experience a plus.
  • Experience supporting or facilitating multiple projects a plus.

 

NRDC is committed to workplace diversity and inclusion.  We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.  We offer competitive salaries, excellent benefits, and a pleasant working environment.  Salary is based on a nonprofit scale and commensurate with experience.

 

To apply, please create a profile and upload your resume and cover letter. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer.

 

If you are having technical difficulty while applying, please email us at hr@nrdc.org.

 

For further information about NRDC, please visit www.nrdc.org