Natural Resources Defense Council, Inc.

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Program Assistant

Program Assistant

Job ID 
# of Openings 
Job Locations 
US-NY-New York
Posted Date 
Healthy People and Thriving Communities [403000]

More information about this job



The Natural Resources Defense Council (NRDC) is the nation's most effective environmental action group, combining the grassroots power of 1.4 million members and online activists with the courtroom clout and expertise of nearly 500 lawyers, scientists and other professionals to fight for the planet and its people in the halls of Congress, communities across the country, and nations around the globe. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff – a force for nature - work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco, Bozeman, Montana and Beijing.


Position Summary:


NRDC is seeking a Program Assistant to work with the Healthy People & Thriving Communities team and specifically, its Strategy + Operations team. This position will be an integral part of the program’s success. The position provides administrative support to a number of advocates, requiring strong organizational skills, ability to juggle multiple, complex tasks, and willingness to work with a diverse and fast-paced team with limited supervision. The position may have the opportunity to supplement administrative tasks with specific policy work as time permits.


Program Team Coordination

  • Serve as the primary point of contact/coordinator for Strategy and Operations activities, including weekly calls, periodic retreats, and other staff development/coordination activities as requested;
  • Staff the Healthy People & Thriving Communities Senior Team meetings, providing agendas, calendar invites and notes to all participants;
  • Coordinate with the team of Healthy People & Thriving Communities’ Program Assistants to ensure coordination and to undertake special projects, such as team retreats and meetings.

Budgeting, Contracting and Planning:

  • Lead budgeting for the general Strategy + Operations project code, including additional major projects and initiatives, as requested;
  • Generate and manage budget materials for the full Healthy People & Thriving Communities program, encapsulating multiple project codes;
  • Coordinate budget tracking of all Healthy People & Thriving Communities Program Associates (PAs), including oversee use of and entry into the tracker, and checking overall spend rates at least quarterly;
  • Liaise between Senior Directors, relaying information and concerns with the tracker to relevant finance and development staff;
  • Aide end-of-the-year and mid-year grant reporting;
  • Support grant proposals and reports, as requested;
  • Work with development and finance staff to analyze grant period expenses and facilitate incoming grants/donations;
  • Manage the contract and pass-through grants processes for Healthy People & Thriving Communities, as requested; and
  • Lead planning of program and Strategy + Operations retreats, working sessions, and meetings throughout the year.

 Administrative Support:

  • Support Jason K. Babbie, Senior Director;
    • Arrange all travel: provides flight and hotel options, books travel, and manages calendar
    • Processes monthly AMEX and reimbursement reports in Concur
  • Support other Strategy + Operations staff for calendar and expenses, as time permits

Special Projects:

  • Undertake, with limited supervision, complex research and organizational projects, as requested by the Senior Director.



  • Extensive experience in administrative and organizational skills;
  • Highly proficient with Microsoft Office including Word, Excel, and Outlook;
  • Strong facility with spreadsheets and databases, and experience with accounting and finance preferred;
  • Highly detail oriented with event planning experience;
  • Excellent written and oral communication skills;
  • Ability to work independently, following organizational procedures and performing accurately under deadlines;
  • Ability to prioritize, manage, and follow through on multiple, complex tasks with a high degree of autonomy;
  • Strong research skills are preferred;
  • Ability to organize and manage small internal and external events;
  • BA/BS graduate with excellent academic credentials.


NRDC is committed to workplace diversity and inclusion.  We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.  We offer competitive salaries, excellent benefits, and a pleasant working environment.  Salary is based on a nonprofit scale and commensurate with experience.


To apply, please visit and upload your resume and cover letter through our online portal. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer. 


If you are having technical difficulty while applying, please reach out to Customer Care by dialing1-866-803-9663.


For further information about NRDC, please visit