Natural Resources Defense Council, Inc.

  • Development Assistant, Special Projects

    Job Locations US-NY-New York
    Posted Date 4 weeks ago(6/25/2018 1:04 PM)
    Job ID
    2018-3943
    # of Openings
    1
    Group
    Development [201000]
  • Overview

    The Natural Resources Defense Council (NRDC) is the nation's most effective environmental action organization. We use law, science and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure a safe and healthy environment for all living things. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff of more than 500 lawyers, scientists, economists, policy and communications experts, and others, work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco, Bozeman, Montana, and Beijing.

    Position Summary: 

    The Development Assistant, Special Projects, will assist the Special Projects department in organizing events and promotional activities; manage all event income; and provide general administrative support to the Special Projects Team.

    Responsibilities

    • Assist with all administrative tasks for the Special Projects department copying, faxing; managing mail merges, coordinating meetings and conference calls, booking conference rooms and meeting spaces; securing AV needs, prepping for meetings, and processing expenses in Concur.
    • Assist with tracking and maintaining department income and expenses.
    • Manage all gift acknowledgements for and corporate contributions income and acknowledgement letters.
    • Assist with all logistical details for events including rsvp tracking, list management, vendor relations, night of the event, and preparing event essentials such as nametags, check-in materials, registration lists, etc.
    • Assist in managing event contracts and submitting to Corporate Counsel.
    • Manage, process and record event income; process invoices and appropriate handling of payment to event vendors.
    • Respond to and manage inquiries from special event email accounts.
    • Responsible for taking meeting notes for all Special Projects staff meetings and other meetings as needed.
    • Manage Special Projects department NRDC promotional items inventory
    • Limited travel may be required
    • Support the National Director of Donor Relations and Special Projects as needed
    • Proficiency in Microsoft Office, Excel, Word, PowerPoint and Outlook
    • Ability to work accurately and with composure under deadline pressure

    Qualifications

    • BA required - 1-3 years of work experience
    • Experience in event management preferred
    • Ability to handle multiple tasks simultaneously and with minimal supervision
    • High comfort level with fiscal responsibility and tracking
    • Proficient in Microsoft Office suite is necessary. MS Word, Excel, in particular. Knowledge of Salesforce a plus.
    • Strong verbal, writing and interpersonal skills
    • Ability to prioritize and multi-task at times in high paced settings.
    • Mathematical aptitude, detail oriented, self-directed, takes initiative, self-starter are all a plus.
    • Flexible schedule. Will need to come in early or stay late at times.
    • Possible lifting of boxes that may have event supplies. Boxes can range from 10 – 30lbs.

    NRDC is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience. Pursuant to the San Francisco Fair Chance Ordinance, for positions based in San Francisco, CA we will consider for employment qualified applicants with arrest and conviction records.

     

    To apply, please visit www.nrdc.org/careers and upload your resume and cover letter through our online portal.  We would like you to upload any additional papers or project work that you think would showcase your abilities. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer. 

     

    If you are having technical difficulty while applying, please reach out to Customer Care by dialing 1-800-899-4422.

     

    For further information about NRDC, please visit www.nrdc.org

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