Natural Resources Defense Council, Inc.

  • Executive Assistant

    Job Locations US-DC-Washington
    Posted Date 4 weeks ago(9/27/2018 2:28 PM)
    Job ID
    2018-4023
    # of Openings
    1
    Group
    Healthy People and Thriving Communities [403000]
  • Overview

    Natural Resources Defense Council (NRDC) is one of the most effective international environmental action groups, combining the power of more than two million members and online activists with the expertise of over 500 scientists, lawyers, policy advocates, and other professionals across the globe ensure the rights of all people to the air, the water, and the wild.  NRDC was founded in 1970 and our staff helped secure environmental victories in the U.S. and around the world. NRDC works on projects throughout the United States, Canada, Latin America, India, China, and the global level to avert the most dangerous impacts of climate change, promote healthy people and thriving communities, and conserve nature. Today, our staff – a force for nature - work out of offices in New York, Washington DC, Chicago, Los Angeles, San Francisco, Bozeman, Montana and Beijing.

     

    Position Summary:

     

    NRDC is seeking an Executive Assistant to work with the Managing Directors of two of the organization’s four programs – Healthy People & Thriving Communities and the International Program in our Washington, DC office. The Executive Assistant will play a key role in effectively coordinating and overseeing a number of projects, particularly in budgeting, research, and communications. They will also provide full day-to-day administrative support to the two Managing Directors including calendar management and scheduling, planning travel logistics, and meeting coordination. The ideal candidate is a self-starter, quick learner and knows how to manage his or her own work and balance assignments. The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast-paced work environment and be able to prioritize projects. Excellent research, writing, interpersonal, and project coordination skills are required. The candidate must be skilled at working in a collaborative culture and possess good judgment and tact.

    Responsibilities

    • Provide administrative support to the Managing Directors including complex calendar management and scheduling, processing of confidential correspondence, invoice and expense reporting, and file maintenance
    • Research, prioritize and follow up on issues and concerns addressed to the Managing Directors, including those of a sensitive nature. Determine appropriate course of action, referral, or response.
    • Help manage relationships with and communications to donors and other external contacts.
    • Coordinate and manage special projects for the programs, some of which will require an in-depth understanding of our mission, strategic plan and areas of work.
    • Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes
    • Organize and coordinate meetings, program retreats and events with internal and external parties and oversee logistics, scheduling and technology of programmatic meetings and retreats
    • Manage departmental budgets ensuring accurate tracking of spending and frequent reporting with finance staff
    • Coordinate travel arrangements
    • Prepare briefing materials, conducts research, and draft documents
    • Provide ad-hoc hands-on support for a variety of projects and roles

    Qualifications

    • Bachelor's degree or equivalent experience
    • Minimum of 5-7 years of administrative experience supporting an executive/leadership role
    • Must have strong interpersonal skills and be detail-oriented
    • Strong project management and project coordination skills
    • Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time
    • Experience supporting multiple executives and ability to communicate effectively about workload challenges
    • Experience working with multiple teams, priorities and projects at the same time
    • Strong skills in MS PowerPoint, Excel, Word
    • Strong writing and researching skills
    • Experience using Adobe InDesign, Dropbox, and Concur a plus

     

    Internal candidates are encouraged to apply.

     

    NRDC is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience. Pursuant to the San Francisco Fair Chance Ordinance, for positions based in San Francisco, CA we will consider for employment qualified applicants with arrest and conviction records.

     

    To apply, please visit www.nrdc.org/careers and upload your resume and cover letter through our online portal.  We would like you to upload any additional papers or project work that you think would showcase your abilities. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer. 

     

    If you are having technical difficulty while applying, please reach out to Customer Care by dialing 1-800-899-4422.

     

    For further information about NRDC, please visit www.nrdc.org

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