NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C. 

Position Summary 

The Senior Workplace Management Specialist will oversee the efficient day-to-day operation of the Chicago and remote offices. The position is responsible for ensuring a safe and healthy work environment for staff, implementing policies and procedures, managing projects, and participating in institutional projects that impact the entire organization. The successful candidate will maintain a high level of customer service, support a workplace that embodies sustainability and health and wellness practices, have a holistic and innovative approach to workplace management and ensure that office policies and procedures are aligned with NRDC’s mission and values and DEI goals. This position reports to the Director of Office Planning.   

Office & Building Management   

• Coordinate facility maintenance and repairs, maintaining related building information and follow up with building management and ownership as needed.      
• Research new vendors, collaborate with WS Operations Specialist on RFP processes, and coordinate purchasing, installation and maintenance of equipment and furniture that align with NRDC’s values and DEI goals.    
• Collaborate on workplace requirements and guidelines to ensure alignment with NRDC’s Workplace values.     
• Coordinate purchasing, maintenance and installation of equipment and furniture.      
• Collaborate with Director of Office Planning to execute annual administrative plan and budget with full review of operations and maintenance costs.     
• Under the direction of the Director for Office Planning, strategize and plan for remote office locations.   
• Review and ensure accurate processing of Workplace Strategy invoices and expenses.     
• Oversee emergency management for the Chicago and Montana offices including updates and protocols, coordinating training, and acting as the main point of contact for emergency related issues.     
• Contract and coordinate vendors including security & fire life safety, cleaning, HVAC, and various maintenance and repair trades.    
• Coordinate office services and policy reinforcement.    
• Organize monthly all-staff meetings and employee engagement through events that support Community Building in collaboration with WS Engagement and Administration Manager.     
• Communicate all Workplace Strategy related issues for the Chicago and Montana offices.    
• Conduct office policy orientation for new employees, interns, and volunteers.     
• Maintain NRDC energy management software for the Chicago office.     
• Additional related duties as assigned.     

Culture   

• Manage and support staff engagements that promote NRDC culture, such as full staff meetings, summer gatherings, annual holiday parties, etc.     
• Implement and communicate office procedures and institutional policies.    
• Oversee orientation of new employees and interns to our office and train them on office protocols and procedures including emergency preparedness.   
• Provide a high level of employee engagement and positive experiences for both in-office and remote staff.   

Administrative   

• Collaborate with DC Workplace Strategy Associate to oversee invoice processing.   
• Oversee budget management under supervision of Director of Office Planning.    
• Ensure staff and visitors are equipped with amenities and office supplies and have access to functional workspaces. 

• Bachelor’s degree in a related field or equivalent combination of education and experience required, plus 2 years of work experience in related field.  
• 2 years of experience in business administration, or accounts administration in the Operations or Facilities fields.  
• 1-2 years of supervisory experience preferred.   
• Previous experience in administration and office management (ideally 3+ years) 
• Aptitude for facilities and building management and detail oriented. 
• Experience in emergency management procedures and security control systems. 
• Outstanding communication skills - written, oral, interpersonal – with the ability to communicate effectively and professionally with staff and external contacts. 
• Commitment to NRDC’s mission, values and DEI initiatives. 
• Strong people skills with the ability to build community that algins with the institutional culture and DEI goals. 
• Self-directed with the ability to prioritize, manage and follow through on multiple tasks. 
• Ability to work collaboratively, manage a heavy and diverse workload and execute duties independently while assessing situations with the “strategic big picture” in mind. 
• Computer literacy is essential: ability to work with spreadsheets, databases, back-ends of systems, and adept to learning new technical systems and skills. 
• Must thrive in an environment where multiple activities are ongoing. 
• Ability to organize, coordinate and manage internal and external events. 
• Event planning and management experience is a plus. 
• Knowledge and/or interest in sustainability is a plus. 
• Willingness to be available for occasional overtime work. 

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. 

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.  

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $78,000 to $90,000.  

Our offices are open and we are operating in a hybrid model. We offer NRDCers flexibility, and we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence. 

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws. 

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs. 

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422. 

For more about NRDC, visit www.nrdc.org.